The professionals helping you with your wedding, offering their services on the day, need looking after. You should treat these wedding vendors – your filmmaker, photographer, wedding planner, DJ and any others – with courtesy, and extend your hospitality to them by ensuring that you feed them on the day.
Your wedding professionals are providing the essential support you need to ensure your wedding day goes according to your plans, and that you have a wedding to remember.
So, it’s only right that you should support them on the day.
Think of it this way, many of these wedding vendors will, for all practical purposes, be embedded in your wedding, on the clock for anything between five and 12 hours.
Firstly, make sure they have somewhere to unload, unpack or prepare, which won’t get in the way of your guests or other arrangements. This may also be somewhere where they can eat (see below).
Next, check they have everything they need in which to perform their essential tasks on your behalf. In fact, some of this may be the responsibility of the venue, but you need to know that everything is going according to plan.
Feeding Your Vendors
Supplying the professionals offering their services to you with food is essential. You don’t have to go the whole hog and feed them with a grand banquet, but it’s in your interest, as well as theirs, that they have enough to eat.
Why? Well, they are on-call throughout the day, and you want to be sure their energy levels are up. More importantly, it’s the right thing to do. This is a matter of professional courtesy. You are not re-enacting an episode of Downton Abbey – your wedding professionals are not “staff” to be kept at a distance.
What should you feed them? Typically, many wedding vendors will state in their contract what expectations they have for refreshments. If this is not the case, the people supplying the catering at your wedding should be able to provide something specifically for them. But you will need to make these arrangements in advance.
It won’t be good news for anyone if your vendors are reduced to finding whatever scraps the caterers can rustle up for them.
Getting the Timing Right
Timing in weddings is crucial, therefore when to feed your wedding professionals will be as important as other parts of your wedding day.
For your wedding filmmaker or videographer, for example, you’ll need to consult them first to work out the best time of day for them to take a break for food. This role can be full-on and demanding, so make sure they know when things like speeches are happening and other key moments that they will be filming.
The best time may be when everyone else is eating, either before or after the speeches and toasts – after all, filming people eating their food may not make the best footage for your wedding film.
Showing appreciation for your wedding professionals should be a natural part of wedding etiquette. They will feel that much more engaged with the task and involved with your wedding, ensuring your day is the success you dreamed it would be.
My name’s Paul and I’m a Manchester-based wedding filmmaker. I film weddings across the North West, and further afield. I tell visual wedding stories based on my understanding of the mood and emotion of the day. I work closely with my clients to capture their wedding dreams on film, so I know how important the relationship with your wedding professionals is.